Student societies are organised and run exclusively by students at the Milestone Institute. Each society has an annual plan of events and goals that it hopes to accomplish during the year. Examples include a trip to the Berlinale Film Festival, preparing for and participating in international debating tournaments or organising photography exhibitions. Events, preparation and other programmes are financed through the students’ active self-governance. They raise funds from external sources, can apply for funding from the Institute or collect an entrance fee for the events they plan. Through societies, students master both transferrable skills, such as autonomy, budgeting, transparency or event planning, and specific skills in areas as diverse as cooking, sailing, financial market analysis, debating, international political issues or a sensitivity for the dynamics of visual culture. Furthermore, participating in alumni initiatives provides ample opportunities for volunteering and publication, as well as the possibility to interact with recent undergraduates and postgraduates from leading universities.
Founding a Society
Clubs and Societies are a great way to connect similarly minded people, build professional networks within your field of interest both in Hungary and abroad and to bring together a community of students who are willing organise themselves and to educate each other and work towards achieving extraordinary results.
To become an accredited society or club within Milestone, student should send the following documents to firstname.lastname@example.org:
- An approved constitution signed by at least 10 founding members who are Milestone students or members of faculty
- Submit the Registration Form
- Submit a yearly plan
- Propose a Senior Member (member of faculty, alumni or renowned external expert) as the society’s advisor
Some of the benefits of being an accredited society or club:
- you are officially affiliated with Milestone and can use the Milestone name in your society’s name
- you can apply for financial grants to Milestone (see p.5)
- you can rely on Milestone’s resources
- you have priority when using the facilities of Milestone
- you become member of the Presidential Board which consists of all heads of societies
Becoming a Member
Any student may join any society; in fact, students are very much encouraged to become active in at least one society, and there is no limit on the number of societies in which they can participate. Each society must have a committee of at least three leading members, including a president, responsible for running its day-to-day affairs. The committee is to be elected at the society’s Annual General Meeting (AGM), which must be held no later than March of any given year. Given the time required to prepare for their Érettségi/Matura exams, as of 2016 Senior students may not stand for election if they are in their final year of secondary school.
Milestone Institute provides financial assistance to student-run clubs and societies that are registered with the Institute. New societies need to first be approved before they can apply for any of the grants below. Basic conditions of approval (eg. approved constitution, 10 founding members, approved financial plan for the year, approved registration form) have to be all met.
The annual funding available for student societies comes out of the Institute’s operating budget.
Societies are expected, as a matter of general principle, to be self-financing and to meet their day-to-day expenditure, including travel expenses, guest speaker’s expenses, and cost of food and drinks, from members’ participation fees, from sponsorships, fundraising or other contributions. Financial assistance from the Institute is not automatic, but requires an approved application, with the purpose of incentivising societies to develop a sustainable budget. Consequently, Milestone does not ordinarily make grants to cover running costs, but awards grants for non-recurrent or capital expenditure, for example towards the purchase of an item of equipment that would be of long-term benefit to members, and which a society cannot reasonably be expected to finance from its normal revenue. Similarly, by providing matching funds, Milestone encourages student societies to reach out to and receive funding from partner organisations or companies, a core requirement of sustainability.
Original receipts are required for the expenses to be covered. Advanced payments are only issued in exceptional circumstances (e.g. capital investment). If an advance payment was less than the actual expenses incurred, the difference will be reimbursed.
The following types of financial assistance are available as of June 1st, 2016.
Booking a Room
Room bookings, whether for a class, a mentoring session, or a student society event, have to be made at least three days in advance, with an estimate of how many students will attend (and hence the room capacity required), and indication of what equipment (such as a projector, etc.) will be needed.
If you would like to book a room, please send an email to: email@example.com
Students may, if a proposed event or project requires it, borrow equipment available at the Milestone Institute. A piece of equipment can only be borrowed by a single person who is responsible for it during the loan period, as well as for returning it to its proper place afterward. Students are liable for any damage to the equipment they borrow, either by replacing the equipment or paying for its repair, as required. Before any object can be taken out, this must first be registered with the office manager, who will also record the period of the loan. Sound equipment and projectors as well as Go Pro, digital and regular cameras can be borrowed by filling out this form:
Students may organise events at the Milestone Institute. In fact, each society should organise regular events, for its own members, as well as the wider student community. Ideally, at least one event per year also includes members from the Milestone alumni community, to promote contacts between current and former students and benefit from the expertise of the latter.
The organisation of a successful event requires proper planning and a team with clearly allocated responsibilities. Events have to be advertised at least one week in advance via email, including the exact time and place of the event and the contact details of the organisers, as well as via a Facebook event. Draft emails should be sent to firstname.lastname@example.org for distribution to all students. The society organising an event is responsible for cleaning up afterwards, and for returning all furniture to its original place.
The Society Presidents’ Board is composed of the presidents of all accredited societies and the faculty member responsible for student societies. This body meets at least twice a year and is responsible for matters affecting all societies, as well as for administering the grant system and approving new societies.